Corporate Affairs Administration Assistant

About the company/role:

• Global pharmaceutical company
• Based in CBD 
• 3-month casual contract
• Full-time hours, Mon-Fri
• WFH 2 days a week (once trained)

Duties, but not limited to:

• Provide high-level administrative support to Head of Corporate Affairs and help optimise efficiencies, productivity, team engagement and impact.
• Oversee pay to contractors and procurement processes and assist with CEA team reports, presentation design, events and research, as required.
• Gather and compile information for use in documents such as memos/letters, reports and presentations.
• Screen and responds to incoming correspondence, inquiries and phone calls and external visitors to the site.
• Create and edit documents, spreadsheets and presentations; prepare reports, meeting minutes and expense reports.
• Co-ordinate meetings or conferences, locally and globally, including controlling the event budget as applicable.
• Initiate purchase requisitions and purchase orders (PO's) and monitor to completion, including allocating invoices to PO's for payment.
• Monitor and track expenditures in specified cost centers to ensure activities are conducted within established forecasts and budgets.

Skills/experience:

• Diploma or degree qualified in Business Administration/Secretarial studies
• 5 years of experience in a similar role
• Strong working knowledge of Microsoft Applications (Outlook, Word, Copilot, Powerpoint)
• Ability to multitask with adaptability and a can-do attitude 
• Knowledge of business operations and strong organization/planning skills
• Experience with SAP products (Workday) and SharePoint (preferred)
• Strong stakeholder engagement skills
• Excellent verbal and written communication skills, with the ability to relate to people at all levels and with diverse backgrounds.

Apply!
If you think this could be the role for you then please apply now! Please send us a cover letter AND a detailed resume in WORD format (PDFs can be corrupted / not processed).  
Or, if you have any questions, please contact Sarah on 03 9040 1630.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.